Being your own boss is a dream come true for many, but the role of a business owner comes with the constant need to be available 24/7. Many entrepreneurs struggle to balance their work and personal lives, leading to stress and reduced productivity. Hiring someone to share the load can help, but adding to your in-house team may be costly—especially for small businesses or startups.
A Virtual Account Manager is the solution you’ve been looking for. Virtual Mojoe offers skilled remote account managers at competitive rates, providing services like:
- Team Collaboration
- Order Management
- Strategic Client Interaction
- Client Reporting
- Marketing Oversight
Continue reading this article to learn how hiring a virtual account manager can improve your business operations and give you the freedom to align your tasks while gaining time for yourself. This can help you plan for the future and explore new opportunities for growth.
1. No more multitasking
Human brains aren’t wired for multitasking. Studies show that around 97.5% of people cannot multitask effectively. When we try to do too much at once, our brain burns up oxygenated glucose—the fuel we need to stay focused. Multitasking increases the production of stress hormones like cortisol and adrenaline, leading to mental fatigue and reduced productivity.
When you focus on one task at a time, your thinking becomes sharper, and you find better solutions to problems. A virtual account manager helps by taking on tasks that would otherwise stretch your attention, reducing the need to juggle multiple things at once.
- It helps you think more clearly and come up with better answers when you only work on one thing at a time.
- When you give jobs to a virtual assistant, you free up more time, which means you’re less likely to try to do too many things at once.
2. Focus on pivotal tasks
Day-to-day admin tasks can eat up a lot of time, leaving you with less focus on the bigger-picture work that drives business success.
The Pareto Principle (also known as the 80/20 rule) states that 80% of your results come from 20% of your efforts. This means that focusing on your highest-impact tasks is crucial for business growth.
A Virtual Account Manager uses task management strategies that might otherwise distract you from strategic work. They manage customer communication, client reporting, and routine admin, freeing you to focus on activities that make a real difference to your business.
Read more: 9 Best Ways to Organize Tasks with Your Virtual Assistant
- Virtual assistants take care of jobs that would keep you from growing your business if you did them yourself. Your VA will answer customers’ questions and share on social media for you, so you don’t have to.
3. Enhanced Time Management
Once you’ve identified the core tasks that require your attention, it’s essential to maximize your efficiency. Methods like task batching and time blocking help you stay focused and organized. Task batching groups similar activities together, while time blocking assigns specific periods for each task.
Your Virtual Account Manager can assist with scheduling, helping you block out time for key activities and ensuring that tasks are batched for efficiency. This minimizes distractions, improves focus, and allows you to get more done in less time.
- Give your virtual helper a list of the things you need to do every day, every week, and every month, and they’ll group similar tasks together and put time blocks on your calendar to save you even more time.
4. More Time for Breaks
When work piles up and deadlines loom, it’s easy to push through without taking breaks. However, regular breaks are vital for maintaining energy and mental clarity. Short breaks—even just 30 minutes for lunch—allow you to recharge, making you more productive in the long run.
With a Virtual Account Manager managing your workload, you’ll find it easier to schedule necessary breaks without falling behind. Research shows that taking short breaks improves cognitive function, memory recall, and overall productivity. With fewer tasks on your plate, you can make time to refresh and avoid burnout.
- You probably find it easier to find time for much-needed breaks when you don’t have as many things to do every day.
- Taking breaks can help you relax and clear your mind, which will make it easier to concentrate when you get back to work.
- If you don’t try to rush through the day, you’ll be less likely to “crash” or “hit a wall.” You also won’t be as likely to put off work or leave it for the next day.
Virtual Mojoe offers an array of features:
- Optimize Your Time Management: Virtual Mojoe offers a robust hour tracker that enables you to keep a close eye on your VA’s work hours, ensuring precise billing and enhanced time management.
- Task Monitoring: Virtual Mojoe provides you with the ability to closely oversee the tasks assigned to your virtual assistant. Monitor the advancement of these tasks in real-time to pinpoint any potential bottlenecks or delays that may arise.
- Unlock Valuable Insights: Virtual Mojoe’s software provides essential information about your VA’s productivity trends. These insights, grounded in data, help streamline their workload to achieve peak efficiency.
- Privacy and Security: If you have questions about the ethics of employee monitoring, there’s no need for concern. Virtual Mojoe prioritizes privacy and security with utmost diligence. All collected data is securely encrypted, and the software features strong access controls to ensure that unauthorized access is effectively prevented. Furthermore, Virtual Mojoe adheres to all applicable privacy laws, prioritizing the respect for VAs’ privacy and trust.
5. Reclaim Your Work-Life Balance
By hiring a Virtual Account Manager, you can finally achieve a healthy work-life balance with virtual personal assistant. This balance looks different for everyone, but it generally means not sacrificing your personal life for work. A poor balance can increase stress, and absenteeism, and reduce productivity over time.
When a Virtual Account Manager takes over day-to-day operations, you can focus on high-impact work without getting overwhelmed. This means more time for family, hobbies, and personal interests—all while knowing your business is in good hands.
- You can spend that extra time on your personal life when you can do more important work in less time.
- A big reason why business owners love virtual helpers is that they make their lives easier and more enjoyable.
- These good benefits carry over to their work lives, as having less stress and more energy makes them more motivated, productive, and good at their job.
6. Bridge the Skills Gap
We all have strengths, but there are always tasks that are better handled by someone else with specialized skills. By hiring a Virtual Account Manager, you tap into their expertise—whether it’s managing client relationships, coordinating marketing efforts, or handling financial reporting.
Delegating tasks to a VA ensures that work is completed efficiently and to a high standard. This allows you to focus on your core strengths, while your Virtual Account Manager handles the rest.
- You might learn new tricks and tips for changing the way you work, or you might be shown new ways to make the things you already do better.
- Most VAs are open and honest about what they know and how they do things, and they’re happy to share if you ask.
7. Remove Distractions
What is a personal virtual assistant? A personal virtual assistant is a remote professional who helps manage administrative tasks like scheduling, correspondence, and project management, making them essential for those seeking to balance their workload. This highlights why virtual personal assistants are important for entrepreneurs and small business owners.
Ultimately, the importance of virtual personal assistants lies in their ability to streamline your operations, giving you the freedom to focus on core tasks and personal time.
- You’ll still have to answer some emails, but your virtual helper can save you a lot of time by sorting them and even answering some of them.
- So, you can focus on actually communicating with people, instead of being interrupted all the time by new texts or posts on social media.
What’s The Bottom Line?
As a business owner, you know how tough it can be to find the time and energy to complete everything. You’re constantly trying to improve your workflow, trying to make your business run more efficiently. While there are many tools and strategies for optimizing how you work, a virtual assistant is one of the most useful assets you can have.
